Job Description
:
Office Administration Associate
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Please see Special Instructions for more details.
When applying you will be required to attach the following electronic documents:
For additional information please contact:
Troy Snow at
troy.snow@oregonstate.edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement. OSU will conduct a review of the National Sex Offender Public website prior to hire.
Note: All job offers are contingent upon Human Resources final approval. Position Details
Position Information
Job Title Office Administration Associate
Appointment Type Student Employee
Job Location Corvallis
Position Appointment Percent 100%
Appointment Basis 12
Pay Method Hourly
Pay Period 16th - 15th of the following month
Pay Date Last working day of the month
Min Hourly Rate $14.20 (Standard); $13.20 (Non-Urban); $15.45 (Portland Metro)
Max Hourly Rate $17.00 (Standard); $16.50 (Non-Urban); $18.00 (Portland Metro)
Position Summary This recruitment will be used to fill four part-time (a maximum of 24 hours per week) Office Administration Associate positions for Recreational Sports at Oregon State University (OSU). This position assists the Office Manager in the administration of student employment processes, office supplies inventory, budget reporting, material archiving, and other projects and tasks as assigned. Additionally, the Office Associate assists department administrative personnel as needed with special projects.
Employee Expectations - Know Your Stuff: Learn, model, promote and consistently enforce policies for the Department of Recreational Sports
- Communicate Like a Pro: Professionally and proactively communicate with your teammates, supervisors and administrative staff
- Stay Sharp: Maintain required certifications and attend orientation sessions, staff meetings and Director's Retreat as directed
- Seek Solutions: Provide quality customer service to all patrons and search for a path to yes when possible and aligned with mission
- Deliver a Positive Experience: Maintain and promote a safe and fun environment for all participants and staff
We create engaging environments for student growth and success. We inspire healthy living by providing quality recreational and educational opportunities for the Oregon State University community.
Anticipated Hourly Rate: $16.25 Position Duties Position Details, Duties and Responsibilities - Assists in the processing and filing of all student personnel paperwork within the department
- Tracks progress of new employee towards completion of employment requirements
- Issues door access, key codes, staff shirts and name badges to new employees
- Assists in preparation and distribution of financial reports
- Archives documents in accordance with state retention schedules
- Distributes mail and directs incoming checks per department check handling procedures
- Responds daily to emails and voicemails
- Assists department personnel in research, data/information collection, presentation and implementation of special projects
- Coordinates meetings with administrators to disclose, evaluate and implement projects
- Maintains DRS Office Associate manual
Minimum Qualifications Full Employment Eligibility Requirements can be found here:
- Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
- Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
- Must meet the applicable minimal enrollment standard
- High School student: Regularly enrolled in a high school or participating in a home-schooling program
- Undergraduate and post-baccalaureate student: 6 credit hours per term
- Undergraduate international student: 12 credit hours per term*
- Graduate student officially admitted to Graduate School: 5 credit hours per term
- Graduate international student officially admitted to Graduate School: 9 credit hours per term*
- International students may be allowed to carry fewer hours than specified above and still be considered full-time by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.
Additional Required Qualifications - First Aid, CPR/AED for the Healthcare Provider and DRS Bloodborne Pathogens certifications is required before employment begins
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
Preferred (Special) Qualifications - Excellent organizational and clerical skills
- Excellent attention to details
- Excellent written and oral communication skills
- Ability to work independently
- Experience with Microsoft Office 2007 and/or 2010 programs
- Experience with Access or other databases
Working Conditions / Work Schedule Anticipated hours per week: 10 hours
Period of Employment: One academic year (continuing employment is contingent upon satisfactory completion of a 30 day probationary period and satisfactory job performance as evaluated by immediate supervisor).
Compensation: Student employees are paid a wage consistent with the OSU Student Employment Pay Rate Guidelines. The Department of Recreational Sports identifies pay based upon job duties, level of responsibility and complexity of work to be performed. Posting Detail Information
Posting Number P10633SE
Number of Vacancies 4
Anticipated Appointment Begin Date 04/22/2024
Anticipated Appointment End Date Posting Date 01/17/2024
Full Consideration Date Closing Date 03/08/2024
Indicate how you intend to recruit for this search Competitive / Student - open to ALL qualified/eligible students
Special Instructions to Applicants When applying you will be required to attach the following electronic documents:
For additional information please contact:
Troy Snow at
troy.snow@oregonstate.edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement. OSU will conduct a review of the National Sex Offender Public website prior to hire.
Note: All job offers are contingent upon Human Resources final approval. Supplemental Questions
Job Tags
Hourly pay, Full time, Part time, Work at office, Immediate start