Job Description

Writers Guild of America, East
WGAE

Awards & Events Administrator

Based in New York City, NY

Introduction and Job Overview:
The Writers Guild of America East, AFL-CIO (WGAE or the Guild) is a labor union of more than 7,000 members who write or create content for motion pictures, scripted television, broadcast news, digital media, podcasts, and non-fiction television. The WGAE negotiates, administers and enforces contracts protecting the creative and economic rights of its members; organizes those who are not organized; provides a range of programs and services for members including panel discussions, seminars, social gatherings, training sessions, and events on issues of interest to writers; presents writers’ views to various bodies of governments, and much more.

Reporting to the Director of Programs, the Awards & Events Administrator facilitates the WGA Awards submissions, judging, and event production; supports membership-wide meetings, communications, and events; coordinates aspects of the annual WGAE election; and serves as liaison to Union Plus and the Consortium for Worker Education. 

Responsibilities and Duties:
Awards

• Conduct submissions and judging processes.
• Update documents and manage mailings.
• Participate on screenings team, including managing volunteers, liaising with studio PR and venue staff, and hosting screenings.
• Provide support for any issues related to screeners and voting.
• Awards event management, including facilitation of awards committee meetings, communications, ticketing, trophy preparations and trafficking, volunteer management, program solicitation and post-event reporting.

Events

• Creates invitations and manages event attendee lists, including checking in attendees and tracking no-shows.
• Provides support for set-up, breakdown and audio/visual components.
• Maintains list of upcoming events.
• As Union Plus liaison, conducts annual Homebuyers Lunch & Learn and Healthcare Lunch & Learn.
• Manages funding requests and event reporting for the Consortium for Worker Education. 
• Conducts pre-work for events including managing submissions and judging for screenplay/pilot readings and pitch practice workshops.
• Assist with food ordering and set-up when necessary.
• E-blast support and member database report assistance, when needed.

Pay Range and Benefits: 
The WGAE provides competitive compensation and an excellent benefits package and perks. This position is a bargaining-unit position with United Steelworkers Local 318.

Salary range is $84,173.50 – $90,646.20. The advertised pay scale reflects the good faith minimum and maximum salary range for this role and is not a promise of a particular wage for any specific employee. The specific compensation offered to a candidate may be dependent on a variety of factors, including, but not limited to, the candidate’s experience, education, special qualifications and other factors.

Excellent benefits package including, but not limited to, medical, dental, vision and life insurance, defined benefit pension plan, 401(k) savings plan and considerable paid time off including vacation, disability/sick leave and holidays.

Requirements/ Qualifications:

• Bachelor’s Degree and at least three years of experience in events or programming, preferably in the entertainment industry, academia, nonprofit or labor.
• Excellent organizational, written and verbal skills, including meeting planning and event logistics.
• Strong interpersonal skills and demonstrated ability to work independently as well as part of a team.
• Ability to manage multiple projects at once and on deadline, and to recognize priorities.
• Labor union experience a plus.
• Proficiency using Microsoft Office suite as well as database management, eblast and web publishing programs. Airtable experience a plus.

To Apply:
All résumés and cover letters must be sent to humanresources@wgaeast.org with subject line “ Awards & Events Administrator ”. As part of this commitment, WGAE will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed in this process, please contact humanresources@wgaeast.org .

The WGAE is an equal opportunity employer fully dedicated to achieving a diverse staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression and sexual orientation), disability status, weight, height, protected veteran status, or any other characteristic protected by law. People of color are strongly encouraged to apply.

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