Job Description

Administrative Assistant

JOB-10047517

Anticipated Start Date

9/20/2026

Location

Cumberland, TN

Type of Employment

Contract Hire

Employer Info

They are North America’s largest and most respected construction and engineering organization. They take on important projects in every size. They are committed to conducting our business to the highest levels of integrity, ethics, and compliance with the law. The Company has sustained for nearly 130 years as an organization built on honesty and truthfulness. Their success allows us the opportunity to help others achieve their goals. They are committed to helping communities by involving Disadvantaged Business Enterprises, Minority Business Enterprises and Women Owned Business Enterprises on our projects. The Company has projects that involve all of the following business markets: Building, Industrial, Mining, Oil, Gas & Chemical, Power, Transportation and Water.

Job Summary

The Administrative Assistant is responsible for managing, organizing, and maintaining all project documentation to ensure accuracy and compliance throughout the project lifecycle. This role oversees controlled documents, supports the project team, and ensures timely updates, audits, and distribution of critical project materials

Job Description

• Ensures all Controlled Documents are available to project personnel and are the most recent revision.
• Uploads incoming transmittals and documentation within 24 hours of receipt.
• Responsible for maintaining Documents and filing project documentation (drawings, specs, standards, RFIs, Work Packages, Submittals, etc.).
• Physically recalls and updates Controlled Documents within Work Packs and Controlled Sets.
• Periodically audits Work Packs and Controlled Sets for accuracy and ensures no uncontrolled documents have been given to field.
• Documents sent via Submittal will be logged in the Document Register for reference.
• Audits the Document Control process to ensure it is being followed and reports discrepancies to the FE for resolution.
• Works with Client Document Control or designee in regular audits of project drawing lists and requests any missing documentation.
• May perform other administrative tasks as required by the project team.
• Meets established standards for productivity and quality. Confers with supervisor when problems arise that might impact expected performance.

Skills Required

• Experience working in admin and/or document control within the construction industry.
• Strong working knowledge of MS Office Suite
• Familiarity with document control tools and software a +
• Must possess an aptitude to lead and collaborate with others.
• Ability to use appropriate tools and methods to collect and analyze data to identify and resolve business and/or technical problems.
• Excellent communications skills, both verbal and written.
• Highly motivated, with a demonstrated passion for excellence and taking initiative.
• Demonstrated commitment to business ethics and integrity.
• Team player with the ability to lead others or work independently, as required, to meet deadlines, goals, and objectives.
• Strong organizational skills, time management, and attention to detail.
• Comfortable working within a fast-moving work environment, pressure, change, and ambiguity.

Education/Training/Certifications

• High School degree or GED

GAS Energy Staffing LLC is an Equal Opportunity Employer. Employment Decision are made without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factors protected by applicable federal, state or local laws.

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